---
title: NautilusLog IHM - PO Import File Guide - Steps To Import PO Data
description: This guide shows detailed steps on how to perform successful imports on NautilusLog Software.
---

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March 27, 2026

# NautilusLog IHM - PO Import File Guide - Steps To Import PO Data

## Importing PO data into NautilusLog is a five-step process: select your file format, use the official template, apply the exact sheet names, complete all required fields, and double-check for common errors before uploading.

### **1. Quick-Start Checklist:**

1. **Choose Your Format -** Select either:
   
   **Flat File** – One sheet with all data in a single row per PO item.
   
   **Sheet-by-Sheet** – Five sheets, one for each entity.
2. **Use the Official Template**  
   Download the appropriate Excel template (Flat or Sheet-by-Sheet) before you begin.
3. **Name Sheets Correctly**
   
   Flat File: **`ihm.flat`**
   
   Sheet-by-Sheet: **`ihm.vessel`**, **`ihm.article`**, **`ihm.supplier`**, **`ihm.purchase_order`**, **`ihm.purchase_order_item`**
4. **Complete All Required Fields**  
   Refer to **PART I** for the list of mandatory fields.

5**.    Avoid Common Error -** Double-check for:

            Incorrect sheet names

            Missing or inconsistent external IDs (extids)

            Invalid status values

             Duplicate identifiers

---

### 2. Follow These Steps to Import Data into the NautilusLog IHM Tool :

**Step 1:** Access the Import Section:

- Log in to the NautilusLog IHM tool.
- Click the Teams icon (second icon at the top left) to open the Teams menu.
- Go to the Buckets tab to reach the file import area.

- Click Import File to open the import dialog.

![](https://help.nautiluslog.com/hs-fs/hubfs/image-png-3.png?width=589&height=129&name=image-png-3.png)

**Step 2:** Select and Upload the PO Data File:

- Upload a file in one of the supported formats: **.jsonl**, **.xml**, **.xls**, or **.xlsx**.

- Confirm the upload to begin the import.

![](https://help.nautiluslog.com/hs-fs/hubfs/image-png-4.png?width=557&height=209&name=image-png-4.png)

**Step 3:** Monitor Import Progress:

- The status will show **PROCESSING** while the data is being imported.
- Once complete, view the results under "**Import Status"**.
- Click the **info (ℹ️)** button next to the import entry to review detailed results.

![](https://help.nautiluslog.com/hs-fs/hubfs/image-png-Sep-17-2025-02-23-04-4172-PM.png?width=580&height=145&name=image-png-Sep-17-2025-02-23-04-4172-PM.png)

**Step 4:** Review the Import Results:

Imports fall into three result categories:

- **Successful** – All items imported correctly; no action needed.
- **Partial** – Some items failed; download the log file, correct the errors, and re-upload.
- **Failure** – Major errors prevented imports; download the log file, resolve the issues, and retry.
  
  See sample screenshot below:

![](https://help.nautiluslog.com/hs-fs/hubfs/image-png-Sep-17-2025-02-23-40-4741-PM.png?width=577&height=355&name=image-png-Sep-17-2025-02-23-40-4741-PM.png)

A Sample Import file template will always be provided for guidance. Ensure to contact the NautilusLog Support team if you require a template or encounter issues with your imports.

---

 

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